Click to skip to site content
About

Current Positions Available:

To apply for a posted position, e-mail your resume and cover letter to hr@moca.org. Upon receiving your resume, we will review your credentials and contact you if they are commensurate with the requirements of the position for which you are applying.

Unless otherwise identified, all job opportunities are based in downtown Los Angeles at MOCA's staff offices located at MOCA Grand Avenue. MOCA is an Equal Opportunity Employer.

Thank you for your interest in MOCA.

Executive Assistant, Director's Office

Overview

The Museum of Contemporary Art (MOCA) is seeking an Executive Assistant to support the institution’s Director and manage the Director’s Office in a highly creative and fast-paced environment.  The Executive Assistant is responsible for the overall effectiveness and professionalism of the Director’s Office in relation to all areas across the institution, as well as for providing direct support to the Director. Primary responsibilities include prioritizing the Director’s time and initiatives, managing and handling day-to-day operations and communications, and overseeing and executing projects. The Executive Assistant reports to the Director and works in close collaboration with the other Executive Assistant in the Director’s Office as well as the Chief of Staff to the Director and senior management of the museum.


Requirements:

  • Must have live-time dictation skills and wpm 90 and above. 
  • Minimum of five years’ experience in progressively responsible administrative roles, preferably in arts, cultural, or other non-profit organizations.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Excellent verbal and written communication and presentation skills.
  • Proactive problem-solver and self-starter with demonstrated ability to actively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
  • Track record of providing exemplary and effective support at the executive level, with professional focus on and commitment to administrative excellence.
  • Ability to maintain a highly professional, positive and flexible demeanor with rapid and shifting priorities.
  • Proven organizational ability, accuracy, analytical skills, and high attention to detail.
  • Knowledge of German or Chinese language desirable.
  • Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff.
  • Tech savvy with strong computer skills, including a high degree of knowledge and proficiency in Google Suite, Word, Excel, PowerPoint, and social media platforms.
  • Accessibility and availability to work, as needed, outside of normal business hours in response to urgent and international schedules, and availability to frequently participate in evening and weekend museum programs and events.
  • Bachelor’s degree in business, arts administration, or related field.


Essential Functions:

  • Managing, prioritizing, and tracking the Director’s mail and email.
  • Typing, note taking, and creating follow up action items from various meetings.
  • Tracking, planning, and coordinating the Director’s calendar and meetings.
  • Assisting and supporting the Director during museum events.
  • Planning, booking, and coordinating all domestic and international travel for the Director.
  • Submitting monthly expense reports and assisting in developing and tracking the department’s budget.
  • Liaising with trustees, prospects, supporters, artists, government officials, celebrities, gallerists, curators, and press contacts on behalf of the Director’s Office.
  • Facilitating cross-departmental coordination of the Director’s projects and initiatives.
  • Conducting research for artists and artist dossiers, and supporting the preparation of presentations and proposals, as needed.


Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height; stand and walk for long periods of time.  Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus.  Must be able to visually inspect work.  Manual dexterity to operate a computer and other office equipment required.  Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.


Application

Please submit your resume and cover letter to hr@moca.org.

Human Resources Manager

Overview

Reporting to the CFO and COO, the Human Resources Manager provides operational day-to-day HR leadership for approximately 200-250 exempt and non-exempt employees in a variety of functions by working with all levels of management, supervisors, and support staff, as well as HR-vendors and brokers. This position serves as an advisor to executive management to help ensure that the museum operates in compliance with all federal, state, and local employment laws, and provides critical HR expertise particularly in times of change and growth. The Human Resources Manager will be involved in all aspects of HR including but not limited to employee relations, recruitment, employee development, compensation and benefits, payroll, performance management, training and development, etc. The position will manage one Human Resources Generalist.


Requirements:

  • Bachelor’s degree in Human Resources, Industrial Relations, Business Management or related field
  • 5-7 years of professional level Human Resources experience is required, including at least 3 years in a Human Resources Generalist capacity.
  • Ability to work with a high sense of urgency and strong time management skills to be able to execute tasks efficiently and calmly
  • Ability to successfully work in a fast paced environment and handle highly sensitive issues while balancing employee advocacy, management demands, and museum objectives. Demonstrated ability to proactively manage and resolve complex and sensitive human resource issues.
  • Strong knowledge of California, Federal and local employment laws including, but not limited to, ADA, FLSA, EEOC, Title VII, etc.
  • Demonstrated experience and comfort managing HR issues with a diverse staff, and a wide range of workplace situations
  • Strong problem solving, analytical, and organizational skills
  • Excellent verbal and written communication, interpersonal, organizational and multi-tasking skills with excellent follow-up and follow-through skills
  • Strong Proficiency in Google and Microsoft Office Products (Microsoft Word, Excel, and Outlook)
  • Strong proficiency with ADP Workforce Now required
  • Proficiency with EaseCentral preferred
  • PHR/SPHR or SHRM-CP/SCP certification preferred
  • Experience in a nonprofit and/or arts organization preferred


Essential Functions:

  • Provide HR counsel to Management Team on employee relations issues as well as investigating and responding to complaints and complex, high-risk, or sensitive employee relations cases. Consult with legal counsel as needed.
  • Ensuring fair and consistent enforcement of policies and practices. Investigate employee workplace situations including claims of harassment, discrimination and policy violations.
  • Ensure compliance with all federal, state and local employment laws, update employee handbook as needed. Provide advice and consultation for exempt and non-exempt employees on policy interpretation, performance coaching, conflict resolution, career development, etc.
  • Manage the HR Generalist for all HR data entry including but not limited onboarding, new hire orientations, terminations, status changes, as well as other HR Generalist duties.
  • Administer and manage the performance review process.
  • Proactively manage HR systems (both ADP and EaseCentral) in order to ensure data integrity. Safeguard confidential employment records and respond to all requests for verification of employment.
  • Oversee museum’s recruiting efforts and strategy, conduct organizational and departmental staffing analyses, guide department heads/managers on the recruiting process.
  • Process biweekly payroll and ensure all wage and hour compliance.
  • In collaboration with the benefits broker, oversees all group benefits plan including but not limited to medical, dental, vision, life/AD&D, long term disability, FSA and other voluntary insurance with the benefits administration software EaseCentral. Negotiate annual premium and plan renewals, manage annual open enrollment, and deductions set up. Work with the benefits broker to ensure compliance in reporting procedures, ACA and 1094/1095. Administer FMLA/CFRA and other leaves of absence.
  • Serve as 401(k) plan administrator and member of the 401(k) committee. In-charge of 401(k) audit and Form 5500 preparation.
  • Propose, revise, review and manage HR departmental budget.
  • Manage workers’ compensation process; liaise with employee and claims adjustors; monitor open cases through the closure and Form DWC-1.
  • Oversees all employee related events (annual holiday party, employee celebrations, employee training, etc.) and MOCA’s fun committee.

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate a computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Application Procedure:

Please submit your resume and cover letter to hr@moca.org.

Curatorial Assistant

Overview

Reporting to the Senior Curator and Head of New Initiatives, the Curatorial Assistant is responsible for performing research and project management-oriented duties in support of exhibitions, publications, acquisitions, and other projects. Duties include performing general art historical research, maintaining exhibition files and collection database (The Museum System), drafting correspondence and other texts, responding to inquiries, and serving as liaison to other Museum departments, museums, galleries, collectors, artists, and trustees. Curatorial Assistant may also be tasked with organizing smaller exhibitions.


Requirements:

  • Knowledge of contemporary art
  • Excellent communication, writing, and organizational skills
  • Ability to perform art historical research and to effectively manage exhibition projects
  • Must be a team player who is willing to support the curatorial department in a variety of tasks related to exhibitions, acquisitions, collection management, and other curatorial duties
  • Ability to use Microsoft Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Photoshop and The Museum System (TMS) database preferred
  • A minimum of two years experience working in a museum, gallery, or art-related position
  • B.A. in art, art history, or similar field (M.A. preferred)

Essential Functions:

  • Assist Curators with all aspects of exhibition organization including locating potential loans, loan correspondence, data entry, image scanning, generating checklists and other reports, compiling installation requirements and restrictions, tracking actual expenses in exhibition budget forms, arranging installation photo documentation, providing materials and information for traveling exhibitions. Adheres to exhibition planning process timelines.
  • Assist Curators with exhibition-related publications by locating images, securing copyright permissions, compiling research as directed, fact checking texts and back matter, mailing catalogues to photo and object lenders. Assist Curators with exhibition-related didactics including object label copy and wall texts.
  • Assist Curators with being on time and on budget for all exhibitions.
  • Prepare Acquisitions Reports and PowerPoint presentations for potential Permanent Collection objects; provide information to Registrars, work with donors and galleries as needed.
  • Develop and maintain working relationships and appropriately represent the Museum to outside organizations, collectors, trustees, and artists.
  • Assist Curators with scheduling meetings, making travel arrangements, processing invoices, reconciling credit card and other expenses, and other administrative duties as assigned.
  • In select instances, organize modest exhibitions from the permanent collection; choose objects for the checklist; prepare didactic materials; speak publically about the exhibition; give tours as needed. 
  • Assist Curators with all aspects of special projects and new initiatives, ranging from research and development to project management.


Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: 

  • Sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height.  
  • Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work.  
  • Manual dexterity to operate a computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

Application

Please submit your resume and cover letter to hr@moca.org.